Top Census Searching Tips

As experts in family research, Kin Tree are pleased to pass on some of our top tips for searching census returns. Don't forget though it can often save you time and money to ask an expert for help so please feel free to get in touch for a free chat. We offer hourly rates or packages so you are always in control of how much you spend.  Contact us at kintree@ymail.com

Top Census Searching Tips

Names

People's names were written down by the enumerators and so often names were spelt incorrectly or even misheard.  After that, these records have been transcribed and however good the transcriptions are, there is room for error and illegible writing!  It's a good idea to included the various options such as soundex that widens the return of names. 

Birth Dates

Even when you know a person's exact details such as their birth date, it is better to give a wider search for their birth year.  Sometimes there can be different ages given on each census as people were much more vague about details such as their date of birth. Also, it's worth remembering that depending on when their birthday falls, their birth year has often been calculated from the age at the time of the census and takes no account of whether they have had a birthday that year. 

Official Name Vs Every Day Name

Census records often recorded the name that a person was known by rather than their birth name. It could be something easy like Tom for Thomas or Peggy for Margaret but it can be enough to throw a spanner in the works.  It's always worth trying variations of the name to see if it produces results. 

Unusual First Names

It can be great to search for unusual surnames in general family research but within the census, an unusual first name can be a great bonus too.  If you are having problems, try putting only the first name in if it is unusual and it will often bring up the result for which you are searching.

Family Connections

Check out the census returns for other members of the family.  You may find your ancestor living with them!  Especially useful for tracking down younger and older relations.

Census Years

When you can select more than one census at a time then select to search only one at a time.  In most searches, the more years that the search engine has to search through, the less specific it is with the results it returns.  

Away From Home At The Census

Many people were absent from home on the night of the census.  This means they will not be recorded at the expected address.  They could be visiting someone, in the armed forces, hospital or prison, for example.

Less Is More!

Don't feel the need to fill in all the search information in the boxes provided.  If you do, it only takes only one thing to be different and you will not find what you are looking for. It's easier to refine your search further if you need to but sometimes it is necessary to simply look through a number of results to find the correct one! 

Different Site, Different Results

There are often multiple sites where you can search for census records.  Often a search on one can produce no results whilst on another site, the same search will bring up your record straight away. 

Don't stick to the same search variations

Things like a wildcard search, soundex, fuzzy matching are a good way to look for alternative spellings but each indexing method will always leave some variations out that you might expect it to include.  So remember to try all the variations if your favourite doesn't return what you are looking for.

Keep Notes

Record all the information on the census.  You can find that even those who seem like no more that casual visitors can be part of your family's story in the future!

Don't Give Up!

Even when you think that you have exhausted all avenues, remember to keep all the information you have.  There is new information available all the time which can help to track down your ancestors.

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Top Tips To Get The Best From A Visit To An Archives Or Genealogy Centre

It is great if you can go along to an archive or genealogy centre to research your family history work in person. 

Burns Monument Centre

A visit to look at bmd, census records etc at the Scotland's People Centre in Edinburgh, the Mitchell Library in Glasgow or the Burns Monument Centre in Kilmarnock can save you a great deal of money as you pay a flat fee and can look at as many records as you wish over the course of the day.  

Even if you are not able to go in person due to distance or time isssues, it can still save you money financially to pay a researcher to go on your behalf. Kin Tree provides this service and as experts in family research, we can make the most of your time and money.  

Sometimes there is a need to trawl through records for a certain individual as there is no obvious record when looking online. For example, it's not uncommon  to look through  thirty or so records to find  the correct one for one individual. Often the record can hold the key to your future research but it would cost a fortune online!  

Also, even without any real problems in identifying people, the cost of looking at these records online is far, far more expensive than a day at the record's office.

We can also pool a day's work between a few people who only need a few records looked up.  This can be especially cost effective even if you can visit a centre yourself. Why pay for a whole day when you only need an hour or two? 

If you do intend visiting any archive/genealogy centre it is essential that you go prepared! We have some top tips to make your visit as successful as possible!

• Many centres are very busy and you will need to book a place in advance so check to see if this is the case.

• In some archives, specific archive staff will deal with your requests for information or to look at materials so contact them in advance as you may need to book an appointment with them.

• Check with staff that they have the materials in which you are interested.  For example, in some areas poor relief records are extensive, others have none about specific people and others have patchy coverage.  Staff will be able to advise you what is available.

• Archive material is often kept in storage and staff may need advanced notice that you would like to see it as it may be stored offsite.  

• Don't assume that all archives or genealogy centres operate in the the same way.  Even within Scotland's People records, Edinburgh, Glasgow and Kilmarnock have different rules about how materials can be copied, opening times etc

• If you want to use electronic equipment, it can be helpful to check if there is a power supply that you can use.  This can vary even within the same building!

• A pencil and paper are essentials for family research! Old documents for example, can be very fragile so you may find that you are only allowed to use a paper and pencil to record the information.

• If you are not recording information electronically, remember to bring along blank copies of any potential documents may need eg family group sheets, family trees, bmd forms, census etc.  Other than that, plenty of paper, pencils, rubbers and a pencil sharpener!

• Think about what you are trying to find out, make a plan of what you want to achieve and make notes of any thoughts you have before you go.  These can be helpful for keeping you focussed when you are presented with new and exciting information!

For more information on how we can help you, please get in touch for a no obligation chat.

kintree@ymail.com

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Ever come across conflicting evidence and wonder what to believe?

Sometimes you can come across conflicting evidence when researching family history.

In Scotland, birth, marriage and death certificates give detailed information not only of the person or people registered in the event but also give details of the parents.

Death certificates are a common source of conflicting evidence.  The person registering the death is likely to be upset and can give the wrong information accidentally.  They may not know some of the details or guess at them.  Dependent on the registrar taking the details, they may have been encouraged to provide an answer so that no gaps were left!

However, even in birth and marriage certificates, details can bee recorded incorrectly.

For birth certificates, it is often only one parent who attended to register the birth and they may not know the details of their partner's family or some forget their marriage date!  

With marriage certificates, there may be problems as one person may have filled in the details for both even though each person needs to sign the forms.  

For any documentation, it may simply be that your ancestors could not read or write and they were reliant on someone else recording the details with no way for them to correct any mistakes.

So how do we deal with these types of problems?

Where we can corroborate the evidence then there is much more likelihood that this will be the correct information.  Sometimes of course, when it has been recorded incorrectly once, then it may be repeated if the information is simply copied.  However, what is far more likely is that it will be recorded incorrectly once and correctly on other occasions.

There may only be two pieces of evidence however so how should you deal with this? If you are recording a birth for example and have conflicting dates with no way to choose between the two, then record anything that is certain.  

John Hunter

Using the example of the renowned physician and anatomist John Hunter who was born in 1728, we find that his birth was recorded in the parish records as being 14 July 1728.  However recorded evidence shows he celebrated and believed his birthday to be 13 February 1728. 

On a family tree therefore we can record the year of his birth and the place as neither of these facts are disputed and are corroborated.

Keep a record of the other information and put a note in your files about the disputed date as you do not know what other information may come to light in the future to help clarify this.

If you are writing a family history book then you can record the date but add in the information about the conflicting evidence on the day and month of birth.  This can be an interesting item to include and most of us enjoy the mystery and to think about what might have happened!

For more information on how we can help you sort through conflicting evidence, please get in touch for a no obligation chat.

kintree@ymail.com

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Making Your Best Possible Family History Book

Creating a family history book is one of the most popular activities for family historians.  Not only does it provide a family heirloom to be passed down but also brings together all the hard work that has been done into one place.

Planning your book is not only about the people you will write about or the images that it will show but it is also about creating a book that will last throughout the decades or even centuries and so the materials from which your book is made is also very important.

Do you have any ageing books that are looking a little dog-eared or yellowing? Sometimes even they may have the odd torn page. Choosing the paper on which you print your book is crucial if you are to preserve your book is excellent condition for more than about 20 years.

At Kin Tree, we use archival paper to print family history books and other similar documents that need preserving. Archival paper is the type of paper used for storing legal documents etc where a document must last over a long period of time. The paper we use lasts for around 200 years and is not only specially manufactured to stop it becoming brittle or yellowing but also is stronger than normal paper so far less likely to tear.

The ink that is used for printing is also very important because there is not much point in printing on archival paper if your ink then fades.  Kin Tree uses archival inks whether in a printer or for handwriting pens. If you are printing your own documents then we would always recommend this type of paper and ink.

It's important also to have a good quality cover for your book.  A variety of covers are available but Kin Tree use spring back binders.  These are binders that although they look like a book, allow you to take the cover off so that you can add more pages if you find more information on your family that you would like to add at a later stage.

For more information on how we can help you create the best possible family history book, please get in touch for a no obligation chat.

kintree@ymail.com

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